🏢 1. Who We Are

We are EDESSENCE SRL (“we”, “us”, “our”).

Our job is to organize educational and travel programs for minors and young adults safely and responsibly.

We care deeply about protecting your personal information and your privacy.

📍Our address is: 49–57 Grigore Gafencu St., Entrance A, 6th Floor, Apt. A62, Sector 1, Bucharest, Romania

🏛️Trade Register No.: J2025073062001

📧Email: privacy@edessence.eu. 

📘 2. Why You’re Reading This

This Privacy & Cookies Policy explains:

• what personal data we collect about minors and parents;
• why and how we use it;
• who we share it with;
• how we keep it safe;
• your rights and choices.

We follow the rules of the General Data Protection Regulation (GDPR) and all other privacy laws that apply.

🧾 3. What Information We Collect

We only collect information needed to organize and manage our programs safely.
This may include:

About the minor:

• full name, date of birth, nationality, passport number (if travel is needed);
• contact details (if relevant for the programme);
• school and class;
• health information (like allergies, medications, special needs);
• photos or videos from activities (only if parents give permission).

About the parent or guardian:

• name, contact details (email, phone, address);
• payment and booking information;
• emergency contact details.

We never collect more data than we need.

💡 4. How and Why We Use This Information

We use personal data for the following reasons:

1. To organize and deliver programs (booking, travel, accommodation, activities).
   Legal basis: performing a contract.
2. To follow the law (for example, travel and safety regulations).
   Legal basis: legal obligation.
3. To keep children safe in case of emergencies or medical needs.
   Legal basis: vital interests.
4. When we need consent – for example, to use photos, send updates, or share special data, we always ask for parental consent first.
   Legal basis: consent (Articles 6 and 8 GDPR).
5. To improve our services, prevent fraud, or communicate safely with parents.
   Legal basis: legitimate interests, after a careful balance test.

We always make sure the processing is fair, limited, and secure.

👨‍👩‍👧 5. Parental Consent

We do not collect or use minors’ data without verified parental consent when required by law.
Parents can withdraw consent or change their choices at any time by contacting privacy@edessence.eu.

We use simple verification steps to confirm that consent really comes from the parent or legal guardian.

⏳ 6. How Long We Keep the Data

We keep personal data only for as long as we really need it:

• Booking and travel data: up to 10 years (for insurance, accounting, and legal reasons).
• Health and emergency data: only during the program and for a short period after, if legally required.
• Photos and media: until consent is withdrawn.
• Cookies and analytics data: for the period stated in our Cookie Policy.

After that, we delete or anonymize the data safely.

👥 7. Who We Share Data With

We may share personal data only with:

• partners who help organize travel, accommodation, or insurance;
• IT providers who maintain our website securely;
• public authorities if required by law (for example, border control or medical authorities);
• other trusted organizations within or outside the EEA, under strict safeguards (such as EU Standard Contractual Clauses).

We never sell personal data to anyone.

🌍 8. Transfers Outside the EEA

If data ever needs to be sent outside the European Economic Area, we will ensure that:

• the country is officially recognized as safe by the European Commission;
• we use Standard Contractual Clauses;
• we obtain explicit consent from the parent.

🔒 9. How We Keep Data Safe

We use strong technical and organizational measures to protect all personal data, such as:

• encrypted systems and secure servers;
• access control (only authorized staff can see the data);
• staff training on data protection;
• regular security checks.

If a data breach ever occurs, we will act quickly and inform the authorities and affected individuals as required.

⚖️ 10. Your Rights

Parents and, where applicable, children have rights under GDPR:

• Right to know what data we have and how we use it.
• Right to ask for a copy of your or your child’s data.
• Right to correct any inaccurate information.
• Right to delete personal data (“right to be forgotten”).
• Right to limit or object to some processing activities.
• Right to withdraw consent at any time.
• Right to file a complaint with the data protection authority (in Romania: ANSPDCP or your local EU authority).

You can exercise any of these rights by contacting privacy@edessence.eu.

🧒 11. Children’s Rights and Special Protection

We apply extra care when processing children’s information:

• We always speak to parents or guardians first.
• We make sure children understand, in simple words, what happens with their data.
• We never use children’s data for marketing without parental consent.
• Parents can request removal of their child’s data at any time.

🍪 12. Cookies Policy

12.1 What Are Cookies?

Cookies are small text files placed on your device when you visit our website.
They help the site remember your preferences and work correctly.

There are:

• Necessary cookies – help the website function.
• Preference cookies – remember your language and settings.
• Analytics cookies – help us understand how visitors use the site.
• Marketing cookies – used only if consent is given.

Cookies do not contain personal data like your name or address.

12.2 Why We Use Cookies

We use cookies to:

• make the site easier to use;
• remember your choices (like language);
• see how visitors use our pages so we can improve them;
• respect your cookie consent preferences.

12.3 Managing Cookies

You can control cookies in your browser settings:

• allow or block all cookies;
• delete cookies whenever you like.

If you turn off cookies, some parts of the site might not work perfectly.
More info: www.allaboutcookies.org

🔄 13. Updates to This Policy

We may update this Privacy & Cookies Policy from time to time.
When we do, we will post the new version on our website with a new “last updated” date.
If we make significant changes, we will inform parents directly where possible.

We collect only the information we need to keep you safe and make your program great.
We never sell your data.
Your parents are always in control and can ask us to change or delete your data anytime.